Privacy Policy

Privacy Policy

We, Timeless Fashion International INC. and its group of companies (hereinafter referred to as either “we” or Timeless Fashion International Group) respect the privacy of all of our clients, patrons, customers, potential customers and members, and commit to treat Personal Data (as defined below) in strictest confidence.

We know that you are concerned about how Personal Data about you is collected, used retained, and disclosed. This Privacy Statement (“Privacy Statement”) sets out our procedure and practice in connection with our collection, use, protection and disclosure of your Personal Data which you voluntarily supply to us when using our services and purchasing our products.

What is Personal Data and What Personal Data Do We Collect?

“Personal Data” is information about an identifiable individual.

When you use our services or purchase our products, you will be asked to provide your Personal Data voluntarily we need, such as:

  1. Name;
  2. Company name;
  3. Personal Identification data, e.g., personal identity document number or passport number;
  4. Gender;
  5. Age/Date of birth;
  6. Postal address;
  7. E-mail address;
  8. Contact number;
  9. Credit card information including name of cardholder, credit card number, credit card billing address, expiry date and authentication code;
  10. Any other information that is necessary to fulfill the purposes for which we collect Personal Data as described in this Privacy Statement.

How Do We Collect Personal Data?

We collect your Personal Data when you use our services and purchase our products, including

  1. making a booking of any service through any of our online reservation channel;
  2. subscribing to our newsletter or requesting our brochure;
  3. submitting any enquiries and feedback forms to us;
  4. responding to different types of communications (e.g., surveys, promotional offers, or purchasing online confirmations); or
  5. submitting a job application.

Why Do We Collect Personal Data and How Do We Use and Disclose It?

The Personal Data you provide to us will be used by us for:

  1. Providing services such as processing a transaction (e.g., making a reservation for the services requested, confirming you your purchases; fulfilling a request for information, or completing a product order);
  2. Sending you updates on our latest promotions and offers which may be of interest to you, including promotions from our group companies or our business partners;
  3. Performing market research via surveys to better serve your needs, improve the effectiveness of our website, your online experience, our various types of communications advertising campaigns, and/or promotional activities;
  4. For security purposes, such as identification and verification;

We shall not share, transfer or disclose your Personal Data to any third party for marketing purposes. However, we may share your Personal Data with our affiliate companies of Timeless Fashion International Group for communicating the latest marketing and promotional information purpose. We may also transfer or disclose your Personal Data to our business partners, such as fulfilment house, printer, e-mail service providers ("Third Party Service Providers") for the purpose of processing your Personal Data, mailing or distributing of our and group companies' promotional and marketing materials. Such Third-Party Service Providers shall be contractually bound by our confidentiality obligation when processing your Personal Data and shall be prohibited from using your Personal Data for direct marketing purpose.

Data Security and Retention

We safeguard the privacy and security of Personal Data of our every client, patron, customer, potential customer and member.

To maintain the accuracy of your Personal Data and prevent unauthorized access to, and ensure the correct use of your Personal Data, we use appropriate physical, electronic and managerial measures to safeguard and secure your Personal Data we collected from you.

The website has a firewall in place, which is devised and set up to protect the Personal Data collected from you against unauthorized or accidental access. However, complete confidentiality and security is not yet possible over the internet, and privacy cannot be assured in your communications to us. You are reminded that Personal Data is disclosed at your own risk, and may be subject to unauthorized use by others. This may result in you receiving unsolicited messages from other parties. You may suffer for loss or damage, howsoever caused arising out of the communication of your Personal Data.

Since laws applicable to personal data protection varies in different provinces, as a national business organization we may implement different measures to meet with the applicable federal legal requirements.

Cookies 

To enhance your experience on our website, some of our web pages may use “cookies.” Cookies are text files that we place in your computer's browser to store your preferences. Cookies, by themselves, do not tell us your e-mail address or other Personal Data unless you choose to provide your Personal Data to us. However, once you choose to provide us with your Personal Data, such Personal Data may be linked to the data stored in the cookie.

We use cookies to understand website usage and to improve the content and offerings on our websites. For example, we may use cookies to personalize your experience at our web pages (e.g., to recognize you by name when you return to our website), save your username and/or password in password-protected areas, and to offer you products, programs, or services.

Links to Other Sites

In order to anticipate your needs, we provide links to other websites for your interests and information. We shall not be responsible or liable for any content presented by or contained on any independent websites, including, but not limited to, any advertising claims or marketing practices. Please note that while we shall protect your Personal Data on our owned and operated websites, we cannot control and will not be responsible for the privacy policies or practices of third-party websites, including websites owned or controlled by other third-party business partners of us, service providers or websites not controlled or owned by us. Please refer to the separate privacy and data collection practices, and security measures of such third-party websites that are accessed through links on our websites. We have no responsibility or liability for the practices, policies and security measures implemented by third parties on their web sites. For the sake of protecting your personal data, we strongly recommend you to contact them to understand their privacy practices, policies and security measures before disclosing any personally identifiable information. We also strongly recommend that you review the privacy statements and policies of linked web sites to understand how those web sites collect, use and store of personal information.

Contact Us 

You always have the ability to choose what marketing and promotional information you would like to receive from us. We will send you marketing information or updates about our latest products or services, as well as special offers that may be of interest to you. Should you decide not to receive any marketing information or updates from us, feel free to unsubscribe from such communications by using the unsubscribe mechanism included at the bottom of the e-mails that we sent to you/we provide in our marketing materials, or by e-mailing us at data.privacy@timelessbrandinc.com, to remove you from the subscription list. If you have any queries, concerns, comments or want to receive more information in connection with our personal data privacy and security matters, please feel free to contact us by using the contact information set out below:

Privacy Officer
Timeless Fashion International INC.
67-611 Galahad Drive
Oshawa, ON
L1K1M1
Tel : +1416-893-1685
Email : data.privacy@timelessbrandinc.com

Your Personal Data will be kept by us and group companies for the period legally permissible.

Legal Disclaimer 

The Privacy Statement is prepared in compliance with the Personal Data (Privacy) Ordinance of Canada and any applicable local laws. In addition to our rights of disclosure as mentioned hereinabove, as a national business organization, we may also disclose your Personal Data when required by law or court order, or as requested by other government or law enforcement authorities, or in the good faith that disclosure is otherwise necessary or advisable including and without limitation to protect the rights or properties of us. This also applies when we have reason to believe that disclosing your Personal Data is necessary to identify, contact or bring legal action against someone who may be causing interference with our rights or properties, whether intentionally or otherwise, or when anyone else could be harmed by such activities.

Access to your Personal Data

We do not routinely update your Personal Data, unless it is necessary for us to do so to fulfill the purposes for which your Personal Data has been collected, so please let us know if your Personal Data has changed. Please write to or email our Privacy Officer to request access to the Personal Data that we have collected about you using the contact information listed above.

You are also entitled to:

  1. ascertain from us whether we hold any of your Personal Data;
  2. if any held by us, request access to your Personal Data -

    1. within a reasonable time,
    2. at a reasonable fee to be charged by us,
    3. in a reasonable manner, and
    4. in an intelligible form;
  4. be given reason(s) if your request in (b) above is refused by us;
  5. object to our refusal referred to in (c) above;
  6. request the correction of any of your Personal Data, if any held by us;
  7. be given reason(s) if your request in (e) above is refused by us; and
  8. object to our refusal referred to in (f) above.

Amendments or Updates to the Privacy Statement 

This Privacy Statement will be revised, amended or updated by us from time to time. The revised Privacy Statement will be posted to this website and date stamped as its effective date (“Effective Date”) so that you are always aware of when the Privacy Statement was last updated. Please check our website from time to time for any amendments. By continuing to access and use our website, you agree and accept the terms of the Privacy Statement, as amended.

Your using of this website or our service after such Effective Date will be treated as your acceptance of the revised Privacy Statement; however, we shall not use your Personal Data unless we have your consent to any changes on our use of your Personal Data after the Effective Date.

As a national business organization, we may transfer your Personal Data to other group companies or Third-Party Service Providers in other provinces. We shall use our endeavors to ensure your Personal Data is properly protected and prudently handled in accordance with this Privacy Statement and local applicable laws. This Privacy Statement is written in July, 2017

Corporate Social Responsibility:

As a Canadian corporation, we recognize and respects our corporate social responsibility ensuring that our quest for sustainable solutions continue to grow and evolve. In these days of economic uncertainty, one thing is for sure – Timeless Fashion International, never compromises the need for sustainable initiatives and always considers the environment in our decision-making. We commit to improving our everyday operations that coincide with strong environmental management practices with the maintenance of quality products/service and meeting our customers expectations. This will be achieved by minimizing clothing waste by donating to not for-profit organization all our display/ out of season clothing and accessories, volunteer services and charitable activities through our impact day initiatives.

WE ACT

Sustainability elements are integrated into our design and day-to-day operations to ensure our customers are enjoying our essential products/ services in a sustainable manner.

  • There is dimmable lighting and sensors in all our stores/ factories. Exterior lighting and signage are on timers. LED lighting is used.
  • Over 60% of the boilers are high efficiency.
  •  Our offices are a 100% smoke-free environment
  • There are no hazardous materials kept on the property. Only non-toxic cleaning chemicals are used.
  • Organic hair products and Natural Human hair
  • Over 60% of our sales in through e-commerce to minimizes environmental footprint to stores.

WE PARTNER

We've have teamed up with other organization in order to put our sustainability commitment into actions.

1. Earth Hour and Earth Day commitment

2. Catalyst Donor – Purity Support Services (Support Services for victims of crime and abuse, Toronto)

3. Talent Green Team – made up of colleagues from all departments. Meet monthly.

4. Impact Day initiative- where our employees volunteer with local not for profit organization to help marginalized community and victims of crime / Abuse dress for success.

5. Family First Initiative-Our worker’s well-being is very important to us that’s why we introduce Family-First Initiative. We Partners with Insightfully Accounting & Payroll Intelligence to implement some programs that focused on financial literacy, assets management, health and family well-being, and plan for the future for our workers.  Family First Initiatives is more than financial literacy, health and family well-being of our workers, its also our flexibility to allow most of our employees to work from home beyond pandemic mandates.


Cookies Policy

To enhance your experience on our web site, some of our web pages may use “cookies.” Cookies are text files that we place in your computer’s browser to store your preferences. Cookies, by themselves, do not tell us your e-mail address or other personally-identifiable information unless you choose to provide this information to us by, for example, registering for one of our services. However, once you choose to furnish the site with your personally-identifiable information, this information may be linked to the data stored in the cookie.

We use cookies to understand site usage and to improve the content and offerings on our sites. For example, we may use cookies to personalize your experience at our web pages (e.g., to recognize you by name when you return to our site), save your username and/or password in password-protected areas, and to offer you products, programs, or services.

Because we respect your right to privacy, you can choose not to allow some types of cookies. Click on the different category headings to find out more and change our default settings. However, blocking some types of cookies may impact your experience of the site and the services we are able to offer.

Read more about the types of cookies used on our website and how you can manage your cookies.

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Performance Cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.